August Board Meeting

Board of Trustees Meeting, August 16, 2005

People present: Beatrice Hitchcock, Naomi Fischer, Raylene O’Connor, Michelle Keagle, Phyllis Shoemaker

*Treasurer's Report- Sharyl is in Anchorage and can not make it to the meeting

                 The SUU garage sale made about $470.

The OWL Training has been paid for.  This should come out of the RE budget.

*President's Report – Simone is interested in helping with RE this year.
*Last Minister's Report –“The “Caring Discipline” class has two more sessions.

Beatrice has been sorting through the library and taking her personal books home.

*RE Report – We need to find a Director of RE.  There will be an RE committee meeting that everyone is encouraged to attend on       Tuesday, August 30 at 7 PM at the Coffee House.
*Worship Committee – There will be a Worship committee meeting on Tuesday, August 23 at 7 PM at the Coffee House.  The following services have been scheduled for September:

September 11 – Gathering Sunday – Naomi will be leader

September 18 – Flower Communion – there are guidelines for a service in the files

September 25 – visiting minister Homer Wilkins will speak about A.A. Milne

*Old Business –

Hiring an Administrator - Beatrice has gotten a list of names of people who may be interested in the SUU Administrator job. 

Naomi will write a job description and send it to board members. It was decided to pay the administrator $15 per hour up to $450 (30 hours a month).  We will reevaluate the position at the November board meeting.

OWL Training Report – Both Tim and Diane attended the OWL training and thought it was very good.  Diane would like to eventually become a trainer.  She would also like to get trained in all the age levels and offer programs in Seward.
Using the Tolerance Camp Money - The board agreed to transfer $1330.33 from the Tolerance Camp grant to the HS Youth group to help with their Nicaragua trip expenses.

New Board Members – Diane Maythorne has agreed to serve on the SUU board.
*New Business

 Upcoming prgrms – Janine Larson, the Pacific Northwest District Executive, will be in Seward in September.

Budget – Beatrice has a list of last year’s pledges.  She will try to come up with an estimate of what pledges we may be              getting this year to help with             planning the budget.

The board had the following considerations, based on last year’s budget:

·                    Check with O’Connors about the rent

·                    Raise visiting minister amount to $1000 (~$300 per visit)

·                    There are new hymnals available (~$16 + Shipping)

·                    We already used funds for RE training and travel for OWL training

·                    $455 was spent on nursery care last year ($15 / week)

·                    Remove budget items under MINISTER

·                    Add Budget item for ADMINISTRATOR at $450 per month ($5400 + benefits?)

·                    Telephone should be less this year (~$200?)

·                    OUTREACH  only used $140 last year

·                    Increase INSURANCE to $800

·                    Increase travel $1000 (from MINISTER)

·                    Phyllis will check on piano tuning cost.  A piano tuner is coming to Seward this month.

·                    Decrease ADVERTIZING (under ONE TIME EXPENSES)

·                    Consider budgeting for a new copy machine (~$500) for the time when the one we have no longer works

·                    Reimburse Deborah and Sharyl for the Mt. Marathon Books ($240)

 

*September Board Meeting Date: September 20^th

Religious Exploration

We are in desperate need of teachers for the children's R.E. program.  Trish Hart will be teaching the 5 and up age group but will need someone (s) to trade off every other Sunday.  We also need  at least 2 teachers for the younger children as well.  Trish will be reviewing curriculum in the next weeks and would like other intereted in teaching to review the curriculum as well.  Please contact Trish Hart if you are interested.